Hotel Henry Urban Resort Conference Center values you as our guest and recognizes that privacy is important to you. We want you to be familiar with how we collect, use and disclose information. This Privacy Statement describes the privacy practices of Hotel Henry in connection with information that we collect through this website operated by us from which you are accessing this Privacy Statement, through the software applications made available by us for use on or through computers and mobile devices (apps), through our social media pages that we control from which you are accessing this Privacy Statement (collectively, our social media pages), through HTML-formatted email messages that we send to you that link to this Privacy Statement, and through your communications with us and when you stay as a guest our hotel including the website, apps, and our social media pages, online and offline services. By providing Personal and Other Information to us, you agree to the terms and conditions of this Privacy Statement.
Personal information, or information that identifies you as an individual or relates to an identifiable individual. We may collect personal information such as:
- Name, gender, home and work address, telephone number and email address, your business title, date and place of birth, nationality, passport, visa or other government-issued identification information;
- Guest stay information, including date of arrival and departure, goods and services purchased, special requests made, information and observations about your service preferences (including room type, facilities, holiday preferences, amenities requested, ages of children or any other aspects of the services used);
- Telephone numbers dialed, faxes sent/received or receipt of telephone messages when connected to the telephone services we may provide guests during their stay;
- Credit and debit card number;
- Employer or other relevant details if you are an employee of a corporate account, a vendor or other type of business partner (e.g., travel agent or meeting and event planner);
- Additional contact information about you that we may obtain through third parties with whom we do business (e.g. travel agents or similar providers);
If you submit any personal information relating to other people to us or to our service providers in connection with the services (e.g., if you make a reservation for another individual), you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Statement.
We and our service providers may collect personal information in a variety of ways, including:
- Through our online services: We may collect personal information when you make a reservation or otherwise purchase goods and services from us, communicate with us via online chat services, inform us of any special requests or preferences you may have, or sign up for a newsletter or participate in a survey, contest, or promotional offer.
- Through our offline services: We may collect personal information from you offline, such as when you visit one of our branded properties, make a reservation over the phone or contact customer service.
- From other sources: We may receive your personal information from other sources, such as public databases, joint marketing partners, and other third parties. This may include information from your travel agent, airline, credit card, and other partners, and from social media platforms (including from people with whom you are friends or otherwise connected). We may use personal information in a variety of ways, including:
- To provide the services you request, such as to facilitate reservations, send confirmations or pre-arrival messages, to assist you with meetings, events or celebrations, and provide you with other information about the area and the hotel at which you are scheduled to stay.
- To complete and fulfill your reservation and stay, for example, to process your payment, ensure that your room is available, and provide you with related customer service.
- To send you administrative information, marketing communications, promotional offers, periodic customer satisfaction, market research or quality assurance surveys.
- To personalize your experience when you stay in one of our hotels and with respect to online services by presenting products and offers tailored to you.
- To allow you to participate in contests and other promotions.
- For our business purposes, such as data analysis, audits, security and fraud monitoring and prevention (including through the use of closed circuit television, card keys, and other security systems), developing new products, enhancing, improving or modifying our services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.
Your personal information may be disclosed in connection with the following services that we provide:
- Reservations: The personal information you provide to us for making a reservation is made available to the applicable hotel for the purpose of meeting your reservation request. After your stay we retain your personal information including details of your stay, preferences, room/accommodation type and amenities used.
- To Service Providers: We may disclose personal information to our third party service providers who provide services such as spa and restaurants within our hotels including payment processing, order fulfillment, information technology and related infrastructure provision, customer service, email delivery, auditing and other services.
- Through Social Media: We may disclose your personal information to your friends associated with your social media account, to other website users and to your social media account provider, in connection with your social sharing activity.
When you elect to post information on message boards, chat, profile pages and blogs and other services to which you are able to post information and materials (including, without limitation, our social media pages) any such information you post or disclose through these services will become public and may be available to other users and the general public.
We may also use and disclose personal information as we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities, including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.
